Upgradations in HRIS packages and Creation of taskforce

[shineseb]

KSEBEA/Letters/AEE/2018/46 13.11.2018

To
The Chairman and Managing Director,
KSEB Ltd

Sir,

Sub : Upgradations in HRIS packages and Creation of taskforce-reg

KSEBL has implemented a package called HRIS for creation of a database of its Human Resources and implementation of payroll and other requirements. This package is working for last several years and most of the data of current employees from the implementation year is captured in the package. The package is working fine and KSEBEA would like to suggest some urgent upgradation required in HRIS.

The following are the suggestions
1. Incorporate the interest calculation of PF in the HRIS package. This will eliminate the need of personnel sitting in PF section and posting interest calculations manually into the system.
2. Feed the previous data (leaves, salary details, other details from service book) of all employees into the HRIS. The current leave data of each employee shall be available live in HRIS. This whole job can be entrusted as a onetime contract job. Entry of data of 35000 employees is not a huge job nowadays. Even scanning of Service books and keeping it as record in HRIS can be contemplated.
3. Create a training module into HRIS so that training needs of employee is mapped, and employee is sent for training periodically
4. Create interfaces to higher officers to register the “APAR” every year for those who have worked under him/her.
5. Incorporate TA/DA module in HRIS so that the employee can directly enter his travel details into the software package.

It is essential that a pool of personnel shall be created as bench strength so that they can be entrusted with jobs of data analysis and other immediate and important jobs propping up. Even the entry of service book details into HRIS can be entrusted to these bench strengths

Engineers Association strongly demands that these important incorporations shall be made in HRIS without any delay so that HR function can be run smoothly

Yours sincerely,



General Secretary

Copy submitted to: The Director(Dist & IT)/Director(T&SO)/Director(Gen-Ele, CP, Safety & S)

[george.prothasis]

Good suggestions...
The reform or restructure in the organisation need to be transparent and in tune with thefunctional requirements.
The automation and IT enabled services need to be meaning full in reducing the human efforts and providing value addition to the beneficiaries..
Automation and IT implementation in KSEBL has become a farce with no apparent value addition to beneficiaries and overburdening the employee with additional burden as it has not fully replaced the conventional paper works and record keeping..

[jamespamy]

Very Good suggestion. We have to get our establishment data in full in a transparent way. Now the HRIS is mainly for salary bill preparation and OLT. The PF entries and credit data must be got up to date through the entries made from salary time itself. The interest calculation can be done by software and updated balance to be seen.